§ 38.02. Definitions.

The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:

Departments means the departments and agencies of the town, including but not limited to, the police department, planning, zoning, and building department, fire department, public works department, information technology department, town clerk, human resources, and finance department.

Evaluation criteria means the bases upon which the town will rely to determine acceptability of a bid or proposal, as stated in the bid, the proposal, or this chapter, including, but not limited to: inspection, testing, quality, workmanship, delivery, price, and suitability for a particular purpose. Those criteria that will affect the bid price and be considered in evaluation for award shall be objectively measurable, such as discounts, transportation costs, and total or life cycle costs.

Lowest and best bid/price means the apparent lowest bidder or proposer whose bid or proposal best meets the needs of the town as stated in the invitation to bid, the request for proposal, or this chapter.

Public notice means the required notification or advertisement of an invitation to bid, request for proposal, or other competitive solicitation provided for in this chapter, to be given to prospective vendors for a reasonable period of time as determined by the purchasing manager, which shall, at a minimum, include posting public notice on the town's website and a notice in the newspaper of general circulation when required by applicable law. The public notice shall describe the goods or services sought, and state the date, time and place of the bid/proposal/solicitation opening.

Purchase/procurement means the acquisition of goods and/or services.

Responsible bidder means a bidder who has the capability in all respects to perform fully the contract requirements and who has the integrity and reliability which will assure good faith performance.

Responsible proposer means a proposer who has the capability in all respects to perform fully the contract requirements and who has the integrity and reliability which will assure good faith performance.

Responsive bid means a bid submitted by a responsive and responsible bidder which conforms in all material respects to the invitation for bids.

Responsive bidder means a bidder who has submitted a bid which conforms in all material respects to the invitation for bids.

Responsive proposal means a proposal submitted by a responsive and responsible proposer which conforms in all material respects to the request for proposal.

Responsive proposer means a proposer who has submitted a proposal which at a minimum conforms in all material respects to the request for proposal.

Town means the town commission and the departments of the town.

(Ord. 2014-24, passed 7-7-14; Ord. 2015-18, passed 7-6-15)